As a resident at San Francisco State University you have signed the License Agreement for the academic year (or spring only). The License Agreement is a contract and in order to cancel it, the CSU Chancellor’s Office requires verification that there was a significant change in circumstances after signing the License Agreement. Very few residents who petition to cancel are released from their License Agreement, and substantial documentation is needed before a petition will be considered.
Cancellation Process
To cancel a License Agreement during the fee period, residents are required to submit an Petition to Cancel (PTC) on the Student Housing Portal at least 30-days prior to the intended date of vacancy to avoid additional charges. PTC's will be reviewed by the Student Housing Office and you will need to receive approval before you may proceed with moving out.
STEP 1 | SUBMIT THE PETITION TO CANCEL
Submit the Petition to Cancel form on the SF State Student Housing Portal. Include all required documentation and a letter of explanation.
STEP 2 | PETITION TO CANCEL REVIEWED
- Requests will be automatically approved if there is a change in student status.
- A decision will be made within three business weeks for all other reasons.
STEP 3 | APPROVAL OR DENIAL
- APPROVAL | you will be subject to prorated room and board fees, notice fees and any applicable parking fees.
- DENIAL | You will be required to pay for the entire license contract period. You will be notified of the appeal process.
Reasons for Cancellation
A Licensee whose petition to cancel is granted, shall owe a thirty (30) day cancellation fee, any charges for damages and cleaning, and all nonrefundable fees as described in the License Agreement.
AUTOMATIC APPROVAL
Change of Student Status:
- Denied Admission/Academically Disqualified
- Graduation
- International Exchange Program
- Study Aboard
- Transfer
- Withdrawal
SUBJECT TO THE REVIEW PROCESS
- Financial Hardship
- Medical/Psychological Hardship
- Marriage
AUTOMATIC APPROVAL
Change of Student Status:
- Denied Admission/Academically Disqualified
- Withdrawal
All other reasons for cancellation will be subject to denial.
Required Documentation
The required documentation for each cancellation reason can be found on your License Agreement or on the Petition to Cancel form on the Student Housing Portal.
