Waitlist

Due to limited availability of housing for both incoming and continuing students, some students will be placed on the wait list after their License Agreement and initial payment is received and processed. Housing will continue to place students from the wait list into campus housing as spaces are made available via cancellations. Please read the information below for a detailed explanation of the wait list process.

For Fall 2018, the wait list will close on Tuesday, October 30, 2018

The San Francisco State Housing wait list is created when all available spaces have been assigned. This list consists of students who have submitted the online application and License Agreement and have paid the Initial Payment.

The wait list order is based on:

  • The date the Housing Office received the completed application, License Agreement, and $300 Initial Payment. If these items were received on different dates, the later date is used.

There are six different wait lists:

  • Female Over 21
  • Female Under 21
  • Female Returner
  • Male Over 21
  • Male Under 21
  • Male Returner

Students will receive wait list updates twice a week beginning on May 29 (depending on availability). The updates will be sent via email to each student's SF State email address and one alternate email specified by the student. 

The Fall wait list will remain open until it has been depleted of applicants or until October 30th. 

For Returning Residents, the wait list is based on the student’s License Agreement and Initial Payment completion date.

Students who were not able to obtain a space during the Self-Selection process (April 30-May 4) will be placed on the wait list. The Housing wait list is a paid wait list, applicants must submit their online License Agreement and Initial Payment to be on either the Male or Female Returner wait lists. Students who are on the list, but would like to cancel and receive the refundable portion of their Initial Payment must send a written cancellation request to the housing office. Please direct cancellation emails to housing@sfsu.edu and include your full name, SF State ID Number and a statement of cancellation.

The wait list order is based on:

  • The date the Housing Office received the completed License Agreement and payment. If the License Agreement and $300 Initial Payment were received on different dates, the later date is used.

Updates are sent twice a week via email to the SF State email address and to one alternate email that the student indicates. Wait list updates will begin May 29.

The wait list moves when confirmed residents cancel their housing space and when applicants cancel their space on the wait list.

The Fall wait list will remain open until it has been depleted of applicants, or October 30, 2018, if there are still applicants remaining. Wait listed students will continue to be offered spaces after the Fall semester begins on August 27, 2018 until the list closes on October 30, 2018.

Since wait list movement is based on cancellations, the Housing Business Office cannot guarantee that applicants will receive confirmations that match their first preference. Applicants moved off of the wait list closer to Move-In Day may not have the opportunity to participate in the roommate selection process.

 
  • Students may continue to apply during the month of April and until the application closes on May 15, however, it is much more likely that the applicant will start out on the wait list.
  • Depending on the volume of completed applications, some students who apply and pay during the priority dates may start on the wait list. 

 

Students who complete their License Agreement and Initial Payment towards the end of the Housing Application period are likely to start off on a wait list. The New Resident Application period is March 1 – May 15 and the Returning Resident Application period is February 15 – April 22. The Housing wait list is a paid wait list, students on the waiting list who would like to cancel their position on the waitlist and receive the refundable portion of their Initial Payment must send a written cancellation request to the housing office. Please direct cancellation emails to housing@sfsu.edu and include your full name, San Francisco State ID Number and a statement of cancellation. Waitlisted Students can cancel and request a refund of the initial payment at any time.

Students cannot be on the wait list if they have not both applied and completed a License Agreement with initial payment.

Since wait list movement is based on cancellations, the Housing Business Office cannot guarantee that applicants will receive confirmations that match their first preference. Applicants moved off of the wait list closer to Move-In Day may not have the opportunity to participate in the roommate selection process.

Housing updates the wait list twice a week. Updates are sent via email to the SF State email address and to one alternate email that the student indicates. Wait list updates begin May 29.

Each update will indicate the applicant’s position on the wait list. There is no set pattern to how the wait list moves, so it is possible to get consecutive updates with no movement.

Students on the wait list are welcome to contact the Housing Office at any time to discuss their position on the list. The Housing Office will attempt to estimate movement and chances of receiving a space based on recent developments.

Later in the summer, students may find that they do not wish to remain on the wait list. Applicants on the wait list may cancel at any time by emailing the Housing Office. Resources for off-campus living are available on the Housing website.

 
  • Prior to the move-in date of August 23, 2018, the Housing Office will send the applicant a confirmation via email when space becomes available. Emails will be sent to the SF State email address and to one alternate email that the student indicates.

    Confirmations will indicate the community and room type that the applicant has been assigned to. Students who receive confirmation do not need to contact Housing to accept the space. However if the student is declining the space, a written cancellation must be sent to the housing office before check-in to receive the refundable portion of their Initial Payment ($270). Please direct cancellation emails to housing@sfsu.edu and include your full name, San Francisco State ID Number and a statement of cancellation.

    Please note that since wait list movement is based on cancellations, it is less likely for applicants to receive their first preference for a Housing space and roommate. There is no guarantee that a specific building or room type will become available.

  • After the August 23, 2017 move-in date, applicants on the wait list will be contacted by email when a space becomes available. Those offered a space will be given a deadline by which to accept or decline the space.

    If the student declines or does not respond, the next person on the wait list will be contacted, and so on. Depending on the size of the wait lists, a second attempt may be made to contact the applicant who previously declined. There is no guarantee that a specific building or room type will become available. It is possible to request a room change after moving in.

    If the student accepts the offered space, a move-in date will be determined. The resident move-in cost and subsequent payments will be calculated based on the space and the move-in date.

For all communities except University Park North and South, a meal plan is required and included in the cost of living on campus. The meal plan is activated on the day the student moves in to their on-campus housing space. A student who is on the wait list and has not yet moved into housing does not have an active meal plan.

Students on the wait list may still use Housing dining facilities by purchasing individual meals or a voluntary meal plan. Please note that the voluntary meal plan is purchased directly from our dining services partners, and any refund or credit of a voluntary meal plan is subject to their rules and regulations. Meals remaining in a voluntary meal plan may not be refunded or credited if a student later receives on-campus housing and the included meal plan.

 

SF State Housing realizes and acknowledges the burden some of our students face as Move-In Day approaches and their housing is not yet settled. The Housing Office works rigorously on Move-In Day and the two weeks following to survey the housing community to collect accurate numbers of possible 'no-shows' so that spaces can be offered to students on the wait list.

Students on the wait list who have not received a confirmation and assignment should not attend Move-In Day. Housing confirmations will not be sent or assigned on that day; students will be turned away.

Students who do not receive a housing space by Move-In Day will need to find off-campus housing while they remain on the wait list. The Housing Office provides some resources for both short-term and long-term accommodations. Housing does not maintain temporary or emergency housing spaces for students on the wait list.

Students on the wait list may cancel at any time and receive a refund of their initial payment less the application fee. Upon receipt of the cancellation request, the University will return the funds in the form of a check made out to the applicant in approximately 3-4 weeks. If the student owes any fees to the University, the Bursar will deduct those fees prior to sending any remaining refund.

Please Note: If applicant wishes to remain on the wait list, a refund cannot be requested as the wait list consists of paid applicants only. 

To Cancel a Housing Application:

Email the housing office at housing@sfsu.edu with the following information:

  • Full Name
  • San Francisco State ID #
  • Statement of cancellation

If there are still applicants remaining on the wait list when it closes in October, those students will be given the option to cancel (see above information) or to remain on the wait list for Spring (Spring Forward) to be considered for a Spring semester assignment.

In order to Spring Forward, students will need to make their request in writing by emailing the Housing Office (see below). This request cancels the full academic year application and creates an application for Spring.

Since the Spring License Agreement initial payment is lower than what was already paid for the full Academic Year, no additional payment will be required. If assigned, the difference will be credited to the student’s account to be use for a future installment payment. 

Please Note: 

  • Housing for Spring is still first-come, first-serve, however, those who were on the Fall wait list and who have asked to Spring Forward will have priority. 
  • Spring applicants will be placed on the wait list based on their original application completion date.
  • Spring availability will be determined in early December and Housing will begin to send confirmations for Spring in late December.

To Request to Spring Forward the University Housing Application: 

Email the Housing Office at housing@sfsu.edu with the following information:

    • Full Name
    • San Francisco State ID #
    • Request to Spring Forward