SF State Housing Wait List

Housing for new applicants is provided on a first-come, first-served basis according to each student's Application and License Agreement/Initial payment received dates.

Housing for returning students is based on a priority system. This process allows current residents to request shared apartment spaces at University Park North (UPN) and South (UPS) for the new academic year.

Due to limited availability of Housing for both incoming and continuing students, some students will be placed on the wait list after their License Agreement and initial payment is received and processed.

Housing will continue to place students from the wait list into campus housing as spaces are made available via cancellations. Please read the information below for a detailed explanation of the wait list process.

For Fall 2017, the wait list will close on Monday, October 30, 2017

 

Frequently Asked Questions:

How does the wait list work? (NEW Residents)
How does the wait list work? (RETURNING Residents)
Why am I on the wait list?
What is my wait list status?
How will I know when I get a space?
How do I cancel?
What do I do on Move-In Day?
Meal Plan Information
Spring wait list

 

How does the wait list work? (NEW Residents)

The SF State Housing wait list is created when Housing no longer has spaces available.

Students who return a License Agreement and $270 Initial Payment after Housing becomes full will be automatically added to the wait list. The Housing wait list is a paid wait list. Students on the waiting list who would like to cancel their position on the waitlist and receive a full refund for their initial payment must send a written cancellation request to the housing office. Waitlisted Students can cancel and request a refund of the initial payment at any time.

Please note, if you have been placed off the waitlist and received a space confirmation, you will no longer be eligible to receive the full refund if you cancel after July 19, 2017.

The wait list order is based on:

  1. The date the Housing Office received the completed License Agreement and payment. If the License Agreement and $270 Initial Payment were received on different dates, the later date is used.
  2. The date the Housing Office received the Application and $40 non-refundable application fee. If the Application and payment were received on different dates, the later date is used.

The wait list is also divided by gender and age. Wait list updates will indicate which category the applicant is in.

Housing updates the wait list twice a week. Updates are sent via email to the SF State email address and one alternate email that the student indicates. Wait list updates begin at the end of May, depending on availability. Students can be added to the wait list after the updates begin.

The wait list moves when confirmed residents cancel their housing space and when applicants cancel their space on the wait list.

The Fall wait list will remain open until it has been depleted of applicants, or October 30, 2017, if there are still applicants remaining. Wait listed students will continue to be offered spaces after the Fall semester begins on August 23, 2017 until the list closes on October 30, 2017.

Please note that since wait list movement is based on cancellations, it is much less likely for applicants to receive their first preference for a Housing space and roommate.

 

Back to top

How does the wait list work? (RETURNING Residents)

For Returning Residents, the wait list is based on the student’s Application and License Agreement/Initial Payment completion date.

Students who are not able to obtain a space during the Self-Selection process will be placed on the wait list, as will students who did not complete their License Agreement and Initial Payment by the given deadline. The Housing wait list is a paid wait list, so students who are on the list, but would like to cancel and receive a refund for their initial payment must send a written cancellation request to the housing office.

The wait list order is based on the Returning Resident process. Please see the Returning Resident Process website for more details. The wait list is also divided by gender.

Housing updates the wait list twice a week. Updates are sent via email to the SF State email address and to one alternate email that the student indicates. Wait list updates begin around the middle of June, depending on availability. Students can be added to the wait list after the updates begin.

The wait list moves when confirmed residents cancel their housing space and when applicants cancel their space on the wait list.

Returning students have access to 1200 reserved housing slots and are NOT in competition with new students.

The Fall wait list will remain open until it has been depleted of applicants, or October 30, 2017, if there are still applicants remaining. Wait listed students will continue to be offered spaces after the Fall semester begins on August 23, 2017 until the list closes on October 30, 2017.

Please note that since wait list movement is based on cancellations, it is less likely for applicants to receive their first preference for a Housing space and roommate.

 

Back to top

Why am I on the wait list?

Students who return a License Agreement and payment after Housing becomes full will be automatically added to the wait list. The Housing wait list is a paid wait list, students on the waiting list who would like to cancel their position on the waitlist and receive a full refund for their initial payment must send a written cancellation request to the housing office. Waitlisted Students can cancel and request a refund of the initial payment at any time.

Students cannot be on the wait list if they have not both applied and completed a License Agreement with initial payment.

Students who have not applied or have not completed a License Agreement must complete those steps in order to be added to the wait list.

SF State Housing Portal

Please note that since wait list movement is based on cancellations, it is less likely for applicants to receive their first preference for a Housing space and roommate.

 

Back to top

What is my wait list status?

Housing updates the wait list twice a week. Updates are sent via email to the SF State email address and to one alternate email that the student indicates. Wait list updates begin the end of May, depending on availability. Students can be added to the wait list after the updates begin.

Each update will indicate the applicant’s position on the wait list. There is no set pattern to how the wait list moves, so it is possible to get consecutive updates with no movement.

Students on the wait list are welcome to contact the Housing Office at any time to discuss their position on the list. The Housing Office will attempt to estimate movement and chances of receiving a space based on recent developments.

Housing can be reached at 415-338-1067 and housing@sfsu.edu.

Later in the summer, students may find that they do not wish to remain on the wait list. Applicants on the wait list may cancel at any time by emailing the Housing Office. Resources for off-campus living are available on the Housing website.

 

Back to top

How will I know when I get a space?

  • Prior to the move-in date of August 19, 2017, the Housing Office will send the applicant a confirmation via email when space becomes available. Emails will be sent to the SF State email address and to one alternate email that the student indicates.

    Confirmations will indicate the community and room type that the applicant has been assigned to. Students who receive confirmation do not need to contact Housing to accept the space. However if the student is declining the space, a written cancellation must be sent to the housing office before check-in to get full refund of the $270 initial payment.

    Please note that since wait list movement is based on cancellations, it is less likely for applicants to receive their first preference for a Housing space and roommate. Applicants who wish to remain on the wait list to wait for a specific building or room type must contact the Housing Office to be placed back on the wait list. There is no guarantee that a specific building or room type will become available.

  • After the August 19, 2017 move-in date, applicants on the wait list will be contacted by email when a space becomes available. Those offered a space will be given a deadline by which to accept or decline the space.

    If the student declines or does not respond, the next person on the wait list will be contacted, and so on. When another space becomes available, another attempt will be made to contact the applicant who previously declined. Applicants who wish to remain on the wait list to wait for a specific building or room type must contact the Housing Office to indicate that they decline the space. There is no guarantee that a specific building or room type will become available. It is possible to request a room change after moving in.

    If the student accepts the offered space, a move-in date will be determined. The resident move-in cost and subsequent payments will be calculated based on the space and the move-in date.

 

Back to top

How do I cancel?

Students on the wait list may cancel at any time and receive a full refund of their initial payment. The general refund process does apply: the applicant must request the cancellation and refund in writing, and the University reserves 3-4 weeks to return the funds in a form of a check made out to the applicant. If the student owes any fees to the University, the Bursar will deduct those fees prior to sending any remaining refund.

Applicants cannot request a refund and remain on the wait list, as it is a paid wait list.

However if the student is declining the space, a written cancellation must be sent to the housing office prior to August 19, move-in to get full refund of the $270 initial payment.

Applicants may cancel by submitting the online Housing Cancellation Form or emailing our office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID Number
  • Request to cancel your SF State Housing Application

More information on cancellations can be found on the Cancellation page.

Spring Forward: Applicants may also change their application to Spring-Only, which Housing refers to as a Spring Forward. This cancels the full academic year application and creates an application for Spring. Living on campus for Spring only requires a new Spring License Agreement, which is due with a different initial payment. An applicant may request a refund of the academic year initial payment. To Spring Forward, email the Housing Office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID number
  • Request to Spring Forward the University Housing Application
  • Request for a refund

More information on Spring 2017 housing will be available in Fall 2017.

 

Back to top

What do I do on the August 19 Move-In Day?

SF State Housing realizes and appreciates the burden some of our students face as Move-In Day approaches and their housing is not yet settled. The Housing Office works rigorously on Move-In Day and the two weeks following to quickly research accurate numbers of possible 'no-shows' so that spaces can be offered to students on the wait list.

Students on the wait list who have not received a confirmation and assignment should not attend the Move-In Day. Housing will not be confirming and assigning spaces on that day; students will be turned away.

Students who do not receive a housing space by Move-In Day will need to find off-campus housing while they remain on the wait list. The Housing Office provides some resources for both short-term and long-term accommodations. Housing does not maintain temporary housing spaces for students on the wait list.

 

Back to top

Meal Plans

For all communities except University Park North and South, a meal plan is required and included in the cost of living on campus. The meal plan is activated on the day the student moves in to their on-campus housing space. A student who is on the wait list and has not yet moved into housing does not have an active meal plan.

Students on the wait list may still use Housing dining facilities by purchasing individual meals or a voluntary meal plan. Please note that the voluntary meal plan is purchased directly from our dining services partners, and any refund or credit of a voluntary meal plan is subject to their rules and regulations. Meals remaining in a voluntary meal plan may not be refunded or credited if a student later receives on-campus housing and the included meal plan.

 

Back to top

Spring Wait List

If there are still applicants remaining on the wait list when it closes in October, those students will be given the option to cancel or change their application to Spring-Only. Students must cancel or change their application in writing by emailing the Housing Office. Refunds will not be automatically provided for those who remain on the wait list.

Cancelling: Applicants may cancel by submitting the online Housing Cancellation Form or emailing our office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID Number
  • Request to cancel the SF State Housing Application

More information on cancellations can be found on the Cancellation page.

Spring Forward: Applicants may also change their application to Spring-Only, which Housing refers to as a Spring Forward. This cancels the full academic year application and creates an application for Spring. Living on campus for Spring only requires a new Spring License Agreement, which is due with a different initial payment. To Spring Forward, submit an online Spring Forward Form or email the Housing Office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID number
  • Request to Spring Forward the University Housing Application

Students who Spring Forward will be added to the list of applicants who will be invited to complete a Spring License Agreement on the SF State Housing portal. Housing for Spring is still first-come, first-served, however, those who were on the Fall wait list and asked to Spring Forward by the given deadline will have priority. Spring applicants will be placed on the wait list based on the date the License Agreement and initial payment are received, and the original application date.

Spring availability will be determined in early December and Housing will begin to send confirmations for Spring in late December. Spring move-in is the Saturday prior to Spring classes beginning.

 

Back to top