New Applicant Process

New Applicant Process 2017-2018

Please thoroughly read the following information about the Housing process for the 2017-2018 academic year.

Housing for new applicants is given on a first-come, first-served basis. Priority is determined by when applicants turn in their License Agreement, Initial Payment, application and application fee.

 

Timeline:

November 8, 2016:

Housing application available. $40 non-refundable application fee required

January 31, 2017:

End of priority housing application period

February 21 :

Fall 2017-Spring 2018 online Licensing and Initial Payment process information emailed to applicants

March 1:

Fall 2017-Spring 2018 License Agreements are available on the SF State Housing Portal. $270 refundable Initial Payment required (cannot be covered by Financial Aid)

March – April:

Confirmation of space reservation emailed to applicants who have completed the online license and initial payment process. Confirmations are sent on a rolling basis based on License Agreement, Initial Payment, application and application fee submittal dates. Reminders via email and Facebook

April 8:

Sneak Preview-All University open house

May 5:

Deadline to apply for Housing and submit online License Agreement and Initial Payment ($270)

Early June:

Residents notified of status, either confirmed or wait listed. Wait list updates begin

June-July:

Students on the wait list are informed of their status regularly. Students are emailed a space confirmation if space becomes available

July:

Online roommate selection process begins for confirmed residents

August 1:

Room assignments and check-in day information sent to confirmed residents

August 19:

Fall 2017 Move-In Day

 

FAQ

How does the online License Agreement work?

When can I sign up?

Where will I turn in my License Agreement?

Do I have to turn in my payment with my License Agreement?

How do I make my initial payment of $270.00?

How many spaces will be available for 2016-2017?

What if my first preference is full before you get to me?

Can I pick my preferred roommate?

What is the “unfurnished” option?

Can I choose a returning resident as a roommate?

What if my chosen roommate doesn’t choose me/return their License Agreement on time/pay on time?

Will I receive a space if I turn in my License Agreement and payment on time?

I can’t decide if I want to go to SF State/live on campus. Can I turn in my License Agreement at any time?

Can I decide to live off campus after I turn in my License Agreement and/or payment?

How do I cancel? Can I un-cancel later?

When are we confirmed for Housing? When do we get room assignments?

How does the wait list work?

Do I have to have a meal plan?

Is parking included?

 

How does the online License Agreement work?

Applicants will access the License Agreement on the SF State Housing Portal beginning on March 1. To log in, use your SF State ID and password.

Once you have signed in, choose “Application” at the top of the page. Then, on the Term Selector page, choose “Housing Year 2017-2018”. Each page will have directions for what to do on that page. Most pages cannot be revisited after you go through the Sign Your License Agreement step; changes will need to be emailed to the Housing Office.

Please note that several steps require that you read information in a different tab or window and then return to the portal to acknowledge you have received that information. The additional information will be available on the Housing website even after the portal closes.

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When can I sign up?

The 2017-2018 License Agreement will be available beginning March 1, 2017. Applications and License Agreements will only be accepted through May 5.

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Where will I turn in my License Agreement?

License Agreements will be signed online, and do not need to be physically turned in.

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Do I have to turn in my payment with my License Agreement?

License Agreements and payments do not have to be done on the same day, but both must be completed by May 5 for your License Agreement to be considered complete. Confirmation of space reservation are emailed to applicants who have completed the online license and initial payment process on a rolling basis based on License Agreement, Initial Payment, application and application fee submittal dates. We recommend completing the License Agreement and initial payment online as soon as possible after March 1.

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How do I make my initial payment of $270.00?

Log on to your SF State Gateway  https://gateway.sfsu.edu

  1. Click on “Financial/ Jobs” under the Student Heading
  2. Click on “Student Center”
  3. In the center of the next page in the “Finances” section, click on “Make a Payment”
  4. In the “Your Account” section, click on “Click here to make a payment.” You may see that you currently do not owe anything to the university.
  5. Please ignore that and click on “Click here to make a payment.”
  6. Choose the item that says, “Initial Payment”
  7. Follow the directions on the page to complete your payment.

 

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How many spaces will be available for 2017-2018?

There will be approximately 2300 spaces available for new residents. Priority is given to First-Time Freshman. Transfer students might not be able to obtain spaces early in the process based on the demand from first time freshmen students and might be added to the wait list.

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What if my first preference is full before you get to me?

Building and community references are not guaranteed. We recommend that you make two main preferences, as indicated in the License Agreement; the “Other Room Preferences” page is optional. If both main preferences are full, we will give you the next available space you are qualified for.

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Can I pick my preferred roommate?

Applicants may choose one roommate on the License Agreement, using the “Roommate Profile” and “Search for Roommates” steps.

In order to be placed together, both residents must choose one another.

Residents should also be sure to mark whether they would like to have their roommate preference honored over their room type preference on the “Allocation Preference” step.

Residents will not be able to add new roommates after the License Agreement closes on May 5. Students may remove previously requested roommates by emailing the Housing Office.

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What is the “unfurnished” option?

Housing offers an option in which furniture is not provided (large appliances, such as refrigerators, are provided). The unfurnished Bedspace program is are similar to the furnished Bedspace program but it does not include internet access or cable. Utilities are included. All unfurnished units are located in University Park North. Information about suggested furniture and maximum dimensions will be available online during the summer.

Unfurnished spaces are not available for First-Time Freshman applicants.

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Can I choose a returning resident as a roommate?

Freshmen cannot request returning residents because they are not eligible for the same buildings. Non-freshmen will not be able to request a returning resident using the online roommate selection. If you would like to live with a returning resident, you may both email the Housing Office with your request. Please note that because we reserve specific spaces for Returning Residents, it may be difficult to place new and Returning residents together.

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What if my chosen roommate doesn’t choose me/return their License Agreement on time/pay on time?

If residents do not mutually choose one another as roommates, the roommate request will not be honored. Building, room type, and roommate preferences are not guaranteed.

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Will I receive a space if I turn in my license and payment on time?

Housing is on a first-come first served basis. It is not guaranteed.

There are 2300 spaces available for new residents, and those spaces will be given in priority to first time freshmen students. Transfer students might not be able to obtain spaces early in the process based on the demand from first time freshmen students and might be added to the wait list. Confirmation of space reservation are emailed to applicants who have completed the online license and initial payment process on a rolling basis based on License Agreement, Initial Payment, application and application fee submittal dates. We recommend completing the License Agreement and initial payment online as soon as possible after March 1.

Depending on space availability, students who turns in their License Agreement and payment on time may still start out on the wait list.

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I can’t decide if I want to go to SF State/live on campus. Can I turn in my paperwork at any time?

 Housing is given on a first-come, first-served basis. Depending on the number of students who respond, it is possible that an applicant who turns in their License Agreement and payment on time may still start out on the wait list. The last day to turn in the License Agreement and Initial Payment is May 5. Confirmation of space reservation are emailed to applicants who have completed the online license and initial payment process on a rolling basis based on License Agreement, Initial Payment, application and application fee submittal dates. We recommend completing the License Agreement and initial payment online as soon as possible after March 1.

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Can I decide to live off campus after I turn in my License Agreement and/or payment?

You can cancel at any time, with some restrictions:

If you cancel before making a payment, you may cancel at any time with no penalty. However the $40 application fee is not refundable.

If you have been confirmed for a space and cancel with 30 or more days of notice before the Fall 2017 move-in date (August 19, 2017), you will receive a full refund.

If you have been confirmed for a space and cancel with less than 30 days of notice before the Fall 2017 Move-In (August 19, 2017), you will be charged a prorated notice charge based on the date of cancellation of your assigned space.

If you cancel while on the wait list, you may cancel at any time, including after classes begin, with no penalty.

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How do I cancel? Can I un-cancel later?

You can cancel by emailing the Housing Office at housing@sfsu.edu with the following information:

1) Full name
2) SF State ID number
3) Statement of cancellation

 

Cancellations are effective immediately, and refunds are generated as soon as possible after the cancellation request is received.

You can rescind your cancellation, but you will be placed at the end of the wait list. There is no way to restore an assigned space or a place on the wait list after a cancellation is effective.

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When are we confirmed for Housing? When do we get room assignments?

Confirmation of space reservation are emailed to applicants who have completed the online license and initial payment process on a rolling basis based on License Agreement, Initial Payment, application and application fee submittal dates. We recommend completing the License Agreement and initial payment online as soon as possible after March 1.

Applicants who do not receive confirmations are on the wait list, and will begin receiving wait list updates in early June.

Room assignments and check-in day information will be sent in early August.

All correspondence will be sent to the resident’s SF State email and one alternate email.

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How does the wait list work?

Housing will work to fill spaces as soon as March, when the License Agreement becomes available. When all spaces are filled, applicants will be placed on the wait list. Applicants are moved from the wait list and given a space as confirmed residents cancel during the spring and summer months.

Depending on space availability, it is possible to not receive a space until after classes begin in August.

The wait list remains open through the end of October.

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Do I have to select a meal plan?

All residents of the Residence Halls, Towers and Village must have a meal plan. Please go to our Meal Plan information to see available plans.

Residents of University Park North and South do not have a meal plan included in their Housing costs, but may buy a meal plan separately. Information can be found on the SF State Sodexo website.

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Is parking included?

Parking is not included. SF State Housing strongly recommends that residents do not bring their cars, as there are very limited places to park on and near campus. Housing parking spaces will be offered on a first-come, first served basis; returning residents get offers first. There are fewer than 300 parking spaces available in the Village at Centennial Square, University Park North, and University Park South.

For other campus parking options, please see the Parking & Transportation website. Please note that non-Housing options are completely separate and not interchangeable with Housing parking.

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